List of Terms – A

Absence

Absence is an employee’s basic right not to show up at work for reasons covered by law. In most cases the employee is entitled to receive full or partial wages for reasons such as annual leave, holidays, work-related accidents, etc.  

Reporting reasons for absences within the framework of ongoing attendance / absence management ensures accurate payroll calculations and accurate updating of the employee’s absence entitlement balances, and eliminates the need for retroactive reporting.

 

Learn more about the Absence Management System.

Learn more  about the Attendance System

 

 

 

Absence Management

Absence from work is a basic employee right enshrined in labor laws and subject to the rules therein. If employee absences are not managed correctly, they can cause operational and economic damage to the organization as well as risks rising from non-compliance with the law.
Proper planning and management of employee absences allows supervisors and department heads to maintain a balance between employee requests and eligibility for absence and the operational needs of the organization.
Absence management  is part of the employee time and attendance management. Advanced attendance systems help manage all types of absences. Self-service systems enable online communication between employees and supervisors about issues related to the planned absence requests and their approval/rejection by the supervisor.

 

Learn more about the Absence Management System.

 

 

 

 

 

Access Control

Access Control refers to hardware and software systems for monitoring the entry and the exit of workers and visitors at the entrance points of the organization’s premises and sites, where access is allowed only to authorize personnel.
These Access Control System tracks employee entries and exits,  and transfer the data to the Time & Attendance system. In addition,the Access Monitoring System is used for security and the prevention of unauthorized entry to sites /protected areas.
The options  for access control are proximity readers, magnetic cards, biometric clocks, and more.

 

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Activity Based Costing

Activity-based costing, or labor costing, refers to the labor distribution and job allocation for a specific task. Often difficult to track, a workforce management solution can collect, analyze and monitor this data allowing for continuous monitoring of labor costs and maintaining budget goals.

 

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Attendance

The traditional definition of attendance refers to the time an employee is present at the workplace. A broader definition refers to the employee time devoted to work, whether physically at the workplace or at an off-site location (meetings outside the office, working from home in accordance with flexible working arrangements, etc.).
There are different arrangements for determining employee attendance: fixed schedules, flexitime, shifts, overtime, time on call.
There are various means for reporting attendance, allowing measurement of the employee’s attendance time, such as time clocks, access control, biometric readers, phone-based attendance reporting, Smartphone Apps. and more.
The data is collected by the Attendance system which analyzes and calculates the working hours, absences, overtime, etc., according to the employee’s employment agreement, collective agreements, and the labor laws, and transfers the data to the payroll system, to determine the employee’s entitlement to payment of wages.
In most organizations there are several models of employment agreements, such as fixed schedules, a global agreement, flexitime, etc. These require a computerized system to provide an accurate calculation of hours of attendance for all models.
Employers are obligated to specify the number of hours worked in the pay stub of each employee.
An employer who does not indicate the number of hours an employee worked in the pay stub, or indicates a number of hours that is not accurate, could find himself exposed to disputes by the employee.

 

Learn more about the Attendance System 

Learn more about Access Control

Learn more about the Smartphone App

Learn more about the Phone-Based Attendance Reporting

 

 

 

Attendance Reporting

Collection of data tracking employees working time and attendance, and its transfer to the Attendance system, are intended to determine the employee’s entitlement to payment of wages in accordance with his employment contract, collective agreements, and labor laws.
There are various options for data collection and reporting time and attendance data such as:

 

Learn more about Access Control

Learn more about Smartphone / Phone-based Attendance Reporting 

Learn more about the Attendance System

 

 

 

 

Attendance software

Attendance software is a computer system that analyzes and calculates attendance, absences, overtime, etc., according to the employee’s employment agreement, collective agreements, and the labor laws.
It is able to integrate and transfer the data to the payroll system in order to determine the employee’s entitlement to payment.
In most organizations there are several methods of employee scheduling and time attendance such as fixed schedules, global agreements, flexitime, etc., that require an Attendance system capable of accurate calculation of attendance hours.
Employers who do not specify the number of hours worked by the employee in their pay stub, or who specify an inaccurate number of hours are exposed to disputes by the employee.

 

Learn more about the Attendance System

 

 

 

Attendance System / Time and Attendance System

The Attendance system, also known as the Time & Attendance system, is a software system that collects data on the attendance of every employee in the organization, analyzes and calculates the hours worked, absences, overtime, etc., according to the worker’s employment agreement, collective agreements and labor regulations. This data is then transferred to the Payroll system to determine the employee’s entitlement to payment of wages.
In most organizations there are several models of agreement, such as fixed schedules, global agreement, flexitime, etc. These require a computerized system to provide an accurate calculation of the hours of employee time and attendance for all models.
Employers are obligated to specify the number of hours worked in the pay stub of each employee.
An employer who does not indicate the number of hours an employee worked in the pay stub, or indicates a number of hours that is not accurate, could find himself exposed to disputes by the employee. 

 

Learn more about the Attendance System